Full Planning Service

The wedding couple, along with their family and friends, should enjoy the experience of a wedding day.

E V E N T M A N A G E M E N T S E R V I C E S

F U L L P L A N N I N G

Just as the service suggests, we take care of almost everything for the couple. We will curate a list of vendors based on your wedding day vision from which you can choose. You make the final choices, sign contracts, attend meetings, and get married.

G E N E R A L O U T L I N E

Initial Introduction Consultation - up to 1 hour

  • We get to know you and your vision for one of the most important days of your life.
  • You get to know us to determine if we can work together.
  • Determine if you'd like to proceed with a contract and schedule the comprehensive meeting.

Comprehensive Meeting - up to 2 hours

  • Consider your wedding ideas, including style, theme, colors, décor, and guest count.
  • Review the overall budget.
  • Review your vendor needs.
  • Share our creative ideas to complement your vision
  • Determine the most important factors of your wedding.
  • Assist with save-the-date and wedding invitation phrasing.
  • Guidance on wedding etiquette, traditions, and individual interests for your wedding day vision.

Follow-Up Meetings - up to 1 ½ hours each - generally once a month or as often as needed

  • Prepare a calendar of payments and deadlines
  • Research lodging options for out-of-town guests
  • Attend up to four venue preview meetings
  • Schedule and attend all vendor meetings.
  • Create venue layout and assist with RSVPs and seating chart.
  • Discuss inclement weather plans, if relevant.
  • Discuss vendor timelines and review wedding day logistics.
  • Review vendor contracts as needed.
  • Discuss the ceremony processional and recessional details and reception introductions.
  • List Riverwood Designs as the point of contact for Save-the-Dates, Invitations, and Welcome notes.

Wedding Month - final meeting - up to 1 hour - 2-4 weeks before the wedding day

  • Confirm times for vendors and other pertinent parties - noted in the timeline and emailed to the couple and vendors the week of the wedding.
  • Coordinate all printed materials, i.e., ceremony program, escort cards, place cards, seating chart, etc.
  • Schedule an additional meeting, if necessary, for 1 ½ hours.

Wedding Ceremony Rehearsal - up to 1 hour - typically 30-45 minutes

  • Work with the officiant, couple, bridal party, and family to choreograph the wedding ceremony.
  • Rehearsal Dinner management and or planning are available for an additional fee.

SERVE AS THE MAIN POINT OF CONTACT FOR VENDORS & DIRECT THEIR SETUP

Wedding Day Management - up to 10 Hours

Includes up to 3 hours before the ceremony, 6-hour event, and up to 1 hour after the scheduled end of the reception


Ceremony management - arrival time will depend on whether the ceremony will occur at a location different than the reception - up to 3 hours before the ceremony.

  • Communicate any last-minute details to the couple and the wedding party.
  • Ensure designated attendants are ready to distribute programs and assist with the guest book.
  • Coordinate with the officiant and musicians to determine the cues to begin the ceremony.
  • Organize wedding party and family members for processional.
  • Cue ceremony music/musicians when the wedding party is ready to begin the processional.
  • Delegate the transportation of items from the ceremony to the reception.
  • Coordinate all deliveries and installations of celebration items in accordance with vendor contracts.
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