Partial Planning

The bridal couple, along with their family and friends, should relish the experience that is a wedding day.



This option best suits the couple who want to be involved but don't have the time to research their ideal vendors; instead, they seek our guidance in selecting vendors from our list of resources.


Together, we will determine the best timeline for all our meetings.

Initial Introduction Consultation - up to 30 minutes

  • We get to know you and your vision for one of the most important days of your life.
  • You get to know us to determine if you feel that we can work together.
  • Determine if you'd like to proceed with a contract and schedule the comprehensive meeting.

Comprehensive Meeting - up to 1 ½ hours

  • Consider your wedding ideas, including style, theme, colors, décor, and guest count.
  • Review your vendor needs; provide up to three referrals per vendor (maximum 6 vendor categories).
  • Share our creative ideas to compliment your vision.
  • Determine the most important factors of your wedding.
  • Assist with save-the-date and wedding invitation phrasing.
  • Attend up to four vendor meetings arranged by the client.

Follow-Up Meeting (up to 3 meetings) - up to 1 hour each

  • Review venue layout and seating arrangement
  • Discuss inclement weather plan (if relevant)
  • Discuss vendor timelines
  • Review wedding day logistics such as; family/friend duties, set-up, etc.
  • Review vendor contracts as needed.
  • Schedule one visit to the ceremony space and reception venue.
  • Regularly check on client's progress and to-do list.

Wedding Week

  • Confirm times for vendors and other pertinent parties--noted in the timeline and distributed to the couple and
  • vendors no less than a week before the wedding date.
  • Schedule an additional meeting if necessary-up to 1 hour.
  • Coordinate all printed materials, i.e., escort cards, place cards, seating chart, etc

Wedding Ceremony Rehearsal - up to 1 hour

  • Work with the officiant, couple, bridal party, and family to choreograph the wedding ceremony.
  • Rehearsal Dinner management and or planning is available for an additional fee.

Wedding Day Management - up to 8 hours (excludes 1 1/2 hours before the ceremony and 1/2 hour after the scheduled end of reception)

SERVE AS MAIN POINT OF CONTACT FOR VENDORS & DIRECT THEIR SET-UP Ceremony management-arrival time will depend on whether the ceremony will take place in a religious building or the same location as reception-1-2 hours before the ceremony.

  • Communicate any last-minute details to the wedding party.
  • Ensure designated attendants are ready to distribute programs and assist with the guest book.
  • Alert Ushers/Groomsmen as to when to begin escorting guests.
  • Coordinate with the officiant and musicians to determine cues that will begin the ceremony.
  • Organize the wedding party and family members for the processional.
  • Cue ceremony music/musicians when the wedding party is ready to begin processional.
  • Delegate the transportation of items from the ceremony to the reception.
  • Coordinate all deliveries and installations of celebration items following vendor contracts

Prior to Reception

  • Ensure that all venue and table décor for Cocktail Hour and Reception are complete according to plan (no decorating or arranging of any items unless specifically outline in contract - non-contracted decorating will incur an additional fee).
  • Confirm timing with DJ/emcee and ensure they correctly pronounce the names of the wedding party members.
  • Meet with the catering and venue staff to confirm food timing and the overall flow of the evening.
  • Review the final setup before guest arrival.
  • Organize and set up escort cards, place cards, and menu cards

Reception Management

  • Ensure proper flow of Cocktail Hour food and drinks.
  • Assist guests with locating their escort cards and dining tables.
  • Cue DJ/emcee at the appropriate times for all the events of the evening.
  • Know the catering service's schedule and help ensure that guests are served at the appointed time.
  • Pass guest book/item during the reception to ensure all guests sign.
  • Cue Parents of the couple, Best Man and Maid of Honor, for their toasts.
  • Distribute final payments and gratuities to vendors.
  • Ensure that a designated friend/family member collects gifts.
  • Coordinate reception departure.
  • Manage, prevent, and solve any problems that may arise during the event.
  • Create a Checklist for the family with items to be collected at the end of the evening.

Event Management - Partial Planning Fee

The partial planning fee for the services listed above starts at $2,200 and includes two coordinators--at least one being a Riverwood Designs owner and unlimited emails, limited calls, and unlimited text messages. A $75 hourly fee for additional meetings, venue visits, event management (per person beyond the 8-hour day), or other services. The planning fee does not include physical set-up or break-down of venue space. Pricing for these is available on request. For large or multiple venues (ceremony and reception) and weddings with more than 150 guests, an additional fee of $175 will be added for an additional staff member to assist on the day of the event (5-hour shift), up to 200 guests. A 50% retainer of the total management fees is required with a contract. The balance remaining is due 60 days before the wedding day. Optional service - Pack the decorative items you brought after the reception so that all you have to do is load them into your vehicle. Priced based on the number of decorative items - starting at $125.

No credit/discount is offered for any of the unused services listed above.

Interested in our services?

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