Full Planning

Initial Introduction Consultation - up to 30 minutes

• We get to know you and your vision for one of the most important days of your life.
• Determine if you'd like to proceed with a contract and schedule the comprehensive meeting.

Comprehensive Meeting - up to 2 hours

• Consider your wedding ideas, including style, theme, colors, décor, and guest count.
• Review the overall budget.
• Review your vendor needs; provide up to four options for each category.
• Share our creative ideas to complement your vision.
• Determine the most important factors of your wedding.
• Assist with save-the-date and wedding invitation phrasing.
• Guidance on wedding etiquette, traditions, and your interests for your wedding vision

Monthly Follow Up Meetings - up to 1 hour each

• Arrange and attend up to four venue preview meetings.
• Schedule and attend all other vendor meetings (up to 20 meetings).
• Review venue layout and seating arrangement.
• Discuss an inclement weather plan (if relevant).
• Determine the wedding party order for the processional, recessional, and reception introductions.
• Discuss vendor timelines.
• Review wedding day logistics such as; family/friend duties, vendor set-up, etc.
• Review vendor contracts as needed.
• Prepare a calendar of payments and deadlines.
• Provide and arrange lodging options for out-of-town guests.
• Discuss, procure, and assemble welcome gift bags for out-of-town guests.
• Discuss and procure wedding favors.
• List Riverwood Designs as the point of contact for Save-the-Dates, Invitations, and Welcome notes.

Wedding Week

• Confirm times for vendors and other pertinent parties - Create the wedding day timeline, and distribute it to the vendors, the couple, and others, as needed, one week before the wedding date. Schedule an additional meeting, if necessary - up to 1 ½ hours.
• Coordinate all printed materials, i.e., escort cards, place cards, seating chart, etc.
• Deliver welcome bags to the hotel(s).

Wedding Ceremony Rehearsal - up to 1 hour - typically 30 minutes

• Work with the officiant, couple, bridal party, and family to choreograph the wedding ceremony and review the reception introductions with the wedding party.
• Rehearsal Dinner management and or planning is available for an additional fee.

Wedding Day Management - up to 8 hours (excludes 1 1/2 hours before the ceremony and 1/2 hour after the scheduled end of reception)

SERVE AS MAIN POINT OF CONTACT FOR VENDORS & DIRECT THEIR SETUP Ceremony management-arrival time will depend on whether the ceremony will occur in a religious building or the same location as the reception - 1-2 hours before the ceremony.

• Communicate last-minute details to the wedding party.
• Ensure designated attendants are ready to distribute programs and assist with the guest book.
• Alert Ushers/Groomsmen as to when to begin escorting guests.
• Coordinate with the officiant and musicians to determine cues to begin the ceremony.
• Organize the wedding party and family members for the processional.
• Cue ceremony music/musicians when the wedding party is ready to begin the processional.
• Delegate the transportation of items from the ceremony to the reception.
• Coordinate all deliveries and installations of celebration items following vendor contracts.

Prior to Reception

• Ensure that all venue and table décor for Cocktail Hour and Reception are complete according to plan (no decorating or arranging of any items outlined explicitly in the contract - non-contracted decorating will incur an additional fee.
• Confirm timing with DJ/emcee and ensure they correctly pronounce the names of the wedding party members.
• Meet with the catering and venue staff to confirm food timing and the overall flow of the evening.
• Review the final venue set up before guest arrival.
• Organize and set up escort cards, place cards, seating chart, and menu cards

Reception Management

• Ensure proper flow of Cocktail Hour food and drinks.
• Assist guests with locating their escort cards and dining tables.
• Pass the guest book/item during the reception to ensure all guests sign.
• Cue DJ/emcee at the appropriate times for all the evening events.
• Assist catering service with the execution of food timing and flow.
• Cue the wedding party members and or parents for their toasts.
• Distribute final payments and gratuities to vendors.
• Ensure that a designated friend or family member collects gifts.
• Design, coordinate, and execute reception departure.
• Manage, prevent, and solve any problems during the event.
• Create a Checklist for the family with items to be collected at the end of the evening.

Event Management - Full Planning Fee

The full planning fee for the above services starts at $5,300 and includes two coordinators, a Riverwood Designs owner, unlimited emails, phone calls, and text messages. A $100 hourly fee for additional meetings, venue visits, event management (per person beyond the 8-hour day), or other services. The fee does not include physical setup or breakdown of venue space. Pricing for these is available on request. An additional fee of $200 (for a 5-hour shift) for each additional staff member needed to assist with multiple locations or large weddings with a guest count of more than 200 guests. A 50% retainer of the total management fees is required with a contract. The balance remaining is due 60 days before the wedding day.

Optional service - Pack the decorative items you brought after the reception and load them into your vehicle. Priced based on the number of decorative items - starting at $125.

No credit/discount is offered for any unused services listed above.