Day of Coordination

Initial Introduction Consultation - up to 30 minutes

• We get to know you and your vision for one of the most important days of your life.
• You get to know us to determine if you feel that we can work together.
• Determine if you’d like to proceed with a contract and schedule the comprehensive meeting.

Comprehensive Meeting - up to 1 ½ hours

• Consider your wedding ideas; including style, theme, colors, décor, and guest count.
• Review proposed vendors; provide limited referrals as needed.
• Share our creative ideas to compliment your vision.
• Determine the most important factors of your wedding.

Follow-Up Meeting - up to 1 ½ hours

• Review venue layout and seating arrangement.
• Discuss inclement weather plan (if relevant).
• Discuss vendor timelines.
• Review wedding day logistics such as; family/friend duties, set-up, etc.

Ceremony and Venue Visit

• One visit to the ceremony space and reception venue.

Wedding Week

• Confirm arrival times for vendors and other pertinent parties--noted in timeline and distributed to the couple, pertinent family members, and vendors no less than one week before wedding date.
• Schedule additional meeting if necessary-up to 1 hour.

Wedding Ceremony Rehearsal - up to 1 hour

• Work with the officiant, couple, bridal party, and family to choreograph the wedding ceremony.
• Rehearsal Dinner management and or planning available for an additional fee.

Wedding Day Management - up to 8 hours (excludes 1 1/2 hours before ceremony and 1/2 hour after scheduled end of reception)

SERVE AS MAIN POINT OF CONTACT FOR VENDORS & DIRECT THEIR SET-UP

Ceremony management-arrival time will depend on whether ceremony will take place in a religious building or the same location as reception-1-2 hours before ceremony.

• Communicate any last-minute details to the wedding party.
• Ensure designated attendants are ready to distribute programs and assist with the guest book.
• Alert Ushers/Groomsmen as to when to begin escorting guests.
• Coordinate with the officiant and musicians to determine cues that will begin the ceremony.
• Organize wedding party and family members for processional.
• Cue ceremony music/musicians when wedding party is ready to begin processional.
• Delegate the transportation of items from the ceremony to the reception.

Prior to Reception

• Ensure that all venue and table décor for Cocktail Hour and Reception are complete according to plan.
• Confirm timing with DJ/emcee and ensure they correctly pronounce names of the wedding party members.
• Meet with the catering and venue staff to confirm food timing and the overall flow of the evening.
• Review final set up before guest arrival.

Reception Management

• Ensure proper flow of Cocktail Hour food and drinks.
• Assist guests with locating their escort cards and dining tables.
• Cue DJ/emcee at the appropriate times for all the events of the evening.
• Know the catering service's schedule and help ensure that guests are served at the appointed time.
• Cue Parents of the couple, Best Man, and Maid of Honor for their toasts.
• Distribute final payments and gratuities to vendors.
• Ensure that gifts are collected by designated friend/family member.
• Coordinate reception departure.
• Prevent and solve any problems that may arise during the evening

Event Management-Day-of-Coordination Fee

Day-of-Coordination fee for the services listed above start at $1,300 and includes: two coordinators--at least one being a Riverwood Designs owner and unlimited emails and text messages. There is a $75 hourly fee for additional meetings, venue visits, event management (beyond the 8-hour day), or other services.

Coordination fee does not include physical set-up or break-down of venue space. Pricing for these are available on request.

For large venues or weddings with more than 150 guests, an additional fee of $150 will be added for an additional staff member to assist on the day of the event (5-hour shift); up to 250 guests.

50% retainer of total management fees required with contract. Balance remaining is due 60 days before wedding day.

No credit/discount is offered for any of the unused services listed above